Recurring invoicing

Recurring invoices raised on each renewal date, with tax and credit applied

Two Minute Billing raises each subscription's invoice on its renewal date, with tax, discounts and credit applied. Invoices share one continuous number series per business and go out as your branded PDF. A correction is a credit note, never an edit.

Start for freeInvoices and credit notes guide
Saltmarsh Media's Scale plan renews on 1 Dec and an invoice is raised: Scale plan $249.00, three extra seats $45.00, a 10% coupon −$29.40 and account credit −$20.00, so $244.60 is due, and the PDF goes to 2 billing contacts.Saltmarsh Media's Scale plan renews on 1 Dec and an invoice is raised: Scale plan $249.00, three extra seats $45.00, a 10% coupon −$29.40 and account credit −$20.00, so $244.60 is due, and the PDF goes to 2 billing contacts.

Invoices in one number series, with amounts that do not change after issue

An invoice that changes after it is sent breaks your revenue figures and your customer's books at once. These rules keep both in step.

One continuous number series

Invoices are numbered in one continuous series, so an auditor reads them in order.

One status that everyone reads the same

Your team, your customer and your webhooks see the same state of each invoice.

An issued amount never changes

A correction is a credit note with its own reason. The original stays as it was sent.

Invoice status

Every invoice has one clear status

Six states, read the same way by your team, your customer and your webhooks.

Usage on the same invoice
The invoice list, with the status, amount, due date and customer of each invoice
Pending

Open and still collecting usage and charges.

Posted

Finalized. Lines, tax and total are fixed.

Payment due

Owed: past its due date, or collection failed.

Not paid

Retries ran out without a payment.

Paid

Settled.

Voided

Cancelled, with its accounting reversed.

Credit notes

Correct an issued invoice with a credit note, a void or a write-off

Issued amounts never change. Each correction is its own document with its own reason, so the record still explains itself a year later.

  • Adjustment credit noteThe invoice is unpaid and the customer should owe less. It reduces what is owed.
  • Refundable credit noteThe invoice was paid and you owe money back. It becomes credit, which you can refund to the card.
  • VoidFor an invoice that should never have existed. The accounting reverses and a used coupon is returned.
  • Write offYou have given up on an unpaid invoice. It is recorded as bad debt, with the reason kept.
Invoices and credit notes guide
The credit note list: each note with its invoice, type, reason, status, amount and customer

Collection

Collect by saved card, by invoice with net terms, or by bank transfer

Card on file for self-serve customers. An invoice with net terms for the ones whose accounts team pays by bank transfer.

  • Charged automaticallyThe saved card or mandate is charged when the invoice posts, through your own gateway.
  • Sent with payment termsFor customers who pay by transfer, send the invoice with net terms instead of charging a card.
  • Paid outside the systemRecord a bank transfer or a cheque. The invoice is marked paid without touching a card.
  • Credit applied firstPromotional credit, refundable credit and earlier overpayments come off before anything is charged.
PaymentsRecover unpaid invoices
Invoice line items with a discount, sales tax, the total and the amount paid

The document

A branded invoice PDF, fixed as of its issue date

Each invoice records its tax, rates and addresses as they were that day. Changing a customer's address later does not rewrite a document they already have.

  • Your brand on every PDFYour logo, icon and brand color on every invoice PDF.
  • One number seriesOne continuous invoice number series per business.
  • A snapshot at issueThe address, tax and rates as they were on the day of issue.
  • Copies to billing contactsThe customer's other billing contacts get the invoice too, with the PDF attached when you select it.
Tax on invoicesGST invoices for India
An invoice in the dashboard, with its lines, tax, totals, billing and shipping addresses, and payments

From renewal date to paid invoice

  1. Step 1

    The renewal date arrives

    The invoice is raised with the plan, add-ons, last period's usage, discounts and credit.

  2. Step 2

    Tax is worked out

    Per line and per component, then the lines, tax and total are fixed.

  3. Step 3

    It is collected

    The saved card or mandate is charged, or the invoice is sent with payment terms.

  4. Step 4

    Corrections follow

    A credit note reduces or refunds it, with its own number and reason.

Money you can trace, cards you never hold

How we keep billing safe

  • An append-only ledger

    Balances come from double-entry records. A correction is a new entry, so every figure traces back to the rows behind it.

  • PCI DSS SAQ-A scope

    Card numbers go from the browser straight to your payment gateway. They never reach our servers or yours.

  • An audit log

    Who changed what, from the dashboard or the API, with the values before and after.

Recurring invoicing questions

Not its amounts. A correction is a credit note, a second document with its own reason, so you and your customer can both see what happened. The PO number, expected payment date, notes and shown address stay editable.

More of the product

Subscriptions
Plans, add-ons, trials, upgrades and proration, in every currency.
Payments
Your own gateway accounts. Cards, wallets and bank debits.
Recovery
Smart retries, a backup card and emails that win payments back.
Integrations
12 payment gateways, HubSpot, FirstPromoter and webhooks to your own tools.
Tax
VAT, GST and US sales tax on every invoice, with inclusive prices.
Checkout and portal
Hosted checkout, buy links, a pricing page and a self-serve portal.
Reporting
MRR, churn and cohorts. Click a figure to see the records behind it.
Billy
Ask about your billing. Every figure is checked, and changes wait for your click.

Raise your first invoice today

Sign up free, subscribe a test customer and open the PDF with your own logo on it.

Start for free See pricing